Reactive tracking vs predictive tracking
Reactive (most tools)
- Logs repairs after they happen
- Tracks work orders and invoices
- Requires tenant to report the problem
- No warning before failures
- No cost forecasting
Predictive (Landlord Warden)
- Tracks equipment age and lifespan
- Reads inspection reports automatically
- Alerts 12–18 months before failure window
- Predicts next 5 years of CapEx
- You plan it — don't react to it
Everything you track in one place
✓ Equipment age & installation dates
Per property, per unit. Know if the HVAC in 4B was installed in 2011 or 2019.
✓ Service history & repair log
Every tune-up, repair, and part replacement by date, vendor, and cost.
✓ Lifespan benchmarks
Manufacturer lifespan data for 15+ equipment types. See what percentage of life remains on each system.
✓ Failure risk scores
Simple at-a-glance scoring: low / approaching / high risk. Prioritize what needs attention.
✓ Inspection report analysis
Upload PDF or photo inspection reports. Landlord Warden reads them and extracts equipment data automatically.
✓ Replacement cost forecasts
Regional cost estimates per system type so your CapEx reserve is always funded in advance.
Built for independent landlords, not enterprise PMs
1–5 units
One property or a handful. No setup complexity or per-unit minimums.
5–20 units
The sweet spot. Multi-property dashboard with unified risk view.
20–50 units
Full portfolio tracking. CapEx forecasting becomes critical at this scale.
Not built for: Large property management companies with full-time maintenance coordinators. If you need tenant portals, rent collection, or leasing automation, look at Buildium or AppFolio and use Landlord Warden alongside them for the predictive maintenance layer.
Start tracking before the next emergency
Upload your inspection reports. Enter system ages. Get your maintenance risk dashboard in under 15 minutes.
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